Expo and Artist Expression Policies

Dead Man’s Hand Expo 2025 Policies
Vendor/Exhibitor Spaces and Tables

● All vendor/exhibitor spaces or tables must be staffed by the exhibitor at all times. Dead Man’s Hand is not responsible for any loss or damage to vendor or exhibitor property.

● Spaces or tables must remain intact during the event's operating hours and may not be dismantled before the show ends.

● Booth and table assignments are determined on a first-come, first-served basis. While preferred locations can be requested, they are not guaranteed.

● Spaces or tables must not encroach on aisles, or extend in front of or to the side of neighboring tables. Walkways must be kept clear in compliance with New York State Fireand Safety Codes. Any open space at the time of setup must remain unobstructed.

Electricity and Other Accommodations

● For special booth accommodations, such as additional electrical hookups, please contact Dead Man’s Hand at 518.227.1345. Additional accommodations may incur extra

fees and are not included in the booth or table price.

● Large display items, including racks, easels, or stand-ups, must be pre-approved by Dead Man’s Hand when booking the space or table.

Entrances and Exits

● Exit doors must remain unobstructed at all times. They must not be locked, tied open, or blocked by drapes, signage, or any convention-related materials.

Damage to the Event Facility

● Vendors and exhibitors must avoid using materials that could damage event center walls when mounting or hanging displays. Damages caused to the walls or assigned areas willbe the responsibility of the vendor or exhibitor.

● Decorations, signs, or banners must not be taped, nailed, tacked, stapled, or otherwise fastened to walls, ceilings, or painted surfaces.

Sales Tax Responsibilities

● Vendors and exhibitors are responsible for charging the appropriate New York State sales tax and reporting sales to the state. Dead Man’s Hand is not liable for vendors’ failure to collect, report, or submit sales tax.

Cleaning and Waste Disposal

● Vendors and exhibitors must remove all garbage, boxes, and other waste from their spaces or tables at the end of each operating day. A cleanup fee of no less than $25 per exhibit space will be charged for waste left behind.

Badges and Wristbands

● Vendor or exhibitor badges/wristbands must be worn at all times by individuals working at the assigned space or table.

● Badges and wristbands must not be sold, loaned, or transferred to anyone not working for the exhibitor. Unauthorized use of badges will result in confiscation.

Display and Advertising Policies

● Exhibits must display products or services in a tasteful and professional manner, as determined by Dead Man’s Hand.

● Aisles, passageways, and overhead spaces are under the exclusive control of Dead Man’s Hand. No signage, decorations, or advertising materials are allowed in these areas without prior written permission.

● All promotional activities, including advertising distribution, must occur within the assigned booth or table space.

● Employees, models, or attendants must remain within the exhibitor’s booth space. Strolling entertainment or advertisements outside the booth space are prohibited.

● Equipment must be arranged to avoid obstructing aisles and to ensure clear visitor flow.

Sound and Noise Restrictions

● Mechanical reproduction of sound or music is allowed but must not disturb neighboring booths. Sound levels must not project beyond the exhibit space.

● Noise-creating devices, such as bells, horns, or megaphones, are prohibited. Dead Man’s Hand reserves the right to request adjustments to sound levels or discontinue their use entirely.

Prohibited Items and Activities

● Firearms are strictly prohibited on the premises.

● Vendors and exhibitors may not sell food or beverages without prior written approval from Dead Man’s Hand and the Albany Capital Center.

Removal of Individuals

● Dead Man’s Hand and the Albany Capital Center reserve the right to remove or restrict access to any individual, including exhibitors, at their sole discretion

By participating in the event, vendors and exhibitors agree to abide by these policies to ensure a safe and professional environment for all attendees.